Control Hub is a web-based, intuitive, single-pane-of-glass management portal. Configure using a Group Policy templateYou can import a Group Policy administrative template (.adm) to apply the organization ID to the same registry values as above. can also choose to have the site administrator notified when accounts are locked out. But you can allow users to join meetings on certain Webex sites, by adding those Webex sites to an approved list setting. Restrict poll access within WebEx. You Once you've allowed microphone access to your apps, you can change the settings for each app. Access Rule to Allow WebEx - Cisco Community Start a conversation Cisco Community Technology and Support Security Network Security Access Rule to Allow WebEx 4931 Views 0 Helpful 5 Replies Access Rule to Allow WebEx eliminat0r85 Beginner Options 08-01-2013 07:12 PM - edited 03-11-2019 07:20 PM This option prevents anyone from automatically joining the meeting, webinar, event, or training session. Select to force users to change passwords the next time they log in. For example, if you restricted chat during meetings, users could still use the chat panel in external meetings that were in the approved list. WebEx allows you to schedule training sessions, invite attendees, and start sessions from Microsoft Outlook or Lotus Notes. All users in your organization are restricted from communicating with anyone in external organizations. Lock out account after [N] failed attempts to log in. Select this require new users to type the letters or digits of a distorted image that appears on the screen for added security. Site administrators can leverage the security features built into Webex sites. We recommend that you don't create recordings that contain sensitive information. Organization Set up your org, users, apps, and devices. When enabled, besides hosts, attendees are also asked for their credentials when they attempt to join a meeting, event, or training session. Nov 23, 2022. This prevents more attendees from joining. A cohost can start the meeting and act as the host. From the customer view in https://admin.webex.com, select Services, go to Meeting, and choose Sites. You can specify that session In the Webex Meetings Security section under When a meeting is unlocked, check They can't join the meeting. A more restrictive setting may also be configured by your site administrator for all scheduled meetings hosted by users in your organization. However, we also have outside guests that join the event that we want to restrict from voting on the poll questions. You set your Personal Room to automatically lock when your meeting starts. Webex REST API Basics While working with the Webex REST API is easy, there are a few things we standardize on throughout the API, such as pagination of long result sets or HTTP response codes. Your site administrator can lock the auto lock setting and set the auto lock time period for your scheduled meetings so that you cannot change them. In the Personal Room Security section under When a meeting is unlocked, check They can't join the meeting. For all organizations and their users, security is a fundamental concern. Ask users to turn on their video or state their name to confirm their identity. You'll see a list of groups that are related to the allow list. To have your organization's policies apply to users who join from Google Chrome, you must add the Webex Meetings Policy plugin downloaded from the Chrome Web Store and then add a rule for your organization to the policy. Learn More The Future of Work is Hybrid Visit Cisco Hybrid Work Index to understand the inclusive collaboration experiences driving hybrid work. Know and follow the security policies for your organization. Scheduled Webex meetings are our recommended meeting type when security is important to you, or your organization. The Webex site administrator can change the lobby setting for all personal rooms in your organization from Guests wait in the lobby until the host admits them to one of the following: Guests can join directly - Disables the lobby for all personal rooms in your organization, allowing any user to directly join your personal room meeting, if the meeting is unlocked. Applies to Webex Meetings and Webex Training only. If you have cloud calling through Webex Calling and assign the Webex Calling service to your users. Select this option to require site administrator approval for requests to update host email addresses. logs on. How can this be accomplished taking into account the various points . Meeting with the Surrogate Bar - Remote via Webex - Monday, December 12, 2022 at 9:00AM. Also, you can specify the number of days for which the Create spaces with people from those domains. We recommend that you require all users to have an account on your Webex site if sensitive meetings, events, or training sessions are hosted there. Click View allowed domains and you'll see your new allow list. A dialog may open to provide you the option to leave the meeting, webinar, event, or training session running without ending it. Click your profile picture, select Settings > Integrations, and then click Add account . In the Allowed Domains list in Control Hub, check the select all box next to the Domains column header. When a meeting is started in a Personal Room, the host can accept the default time you set at the site level, or change how many minutes after a meeting starts that they want the Personal Room to lock, including zero minutes. We recommend you keep this setting so that your Personal Room is locked shortly after you start your meeting. Session types and meeting settings templates support internal meeting policies. All rights . Following the practice of requiring passwords ensures that all meetings, events, and training sessions that are created by hosts are secured. Continue searching for and selecting groups to add to the list. To enhance meeting security settings, hosts can opt not to list their meeting on the public meeting calendar on the Webex site webpage for your organization. Restrict poll access within WebEx. Assign a cohost to start and control the meeting, webinar, event, or training session (alternate host). For more information, see Cisco Webex SIP Addresses. Applies to Webex Meetings, Webex Events, and Webex Training only. Webex Connect Transform customer interactions with an easy-to-use and fully programmable enterprise communications platform (CPaaS). I have a customer looking to disable file transfer and chat for their organization's users. To remove multiple domains from the list: Save the downloaded file in case you need to revert it, e.g. This lets you secure meeting information and track and gather information on the invitees who plan to attend your meeting, event, or training session. Manage Security Options for Your Site in Webex Site Administration, Small business account management (paid user), Require approval for "Forgot your password?" Go to Preferences > My Personal Room > Automatic lock, check the option, and set to 0 minutes. This setting makes scheduled meetings "internal only", which means they are available only to users in your organization. In the Webex Teams Authorization dialog, check the checkbox to verify you meet the prerequisite, then click Next. That group is now ready to be committed to the list. We recommend that you upgrade the Webex Meetings client to the last version (WBS 42.7 or above) or at least to the latest lockdown version (WBS42.6) so users get the best experience with collaboration features. To secure your organization's data you may want to control external messaging. You can further refine your External Communications by defining which user groups are affected by the allow list or block list. Automatically end meetings if there is only one participant. When users are placed into the lobby of your personal room, they are categorized into three groups to simplify your user screening and meeting admission choices: Internal users (authenticated users in your organization), External users (authenticated users in external organizations), Unverified users (users who have not signed in and are not authenticated). Grant or remove privileges Grant or remove privileges If permitted on your site, attendees without accounts can join the meeting. To make your organization more secure, you can block internal users from joining meetings outside of your organization, and block external users from joining meetings within your organization. All the information contained in the NOI is subject to change. You can edit the list to add or remove words. Keep in mind, that using this option limits your meeting, event, or session to internal attendees. Unlisted meetings don't appear in the meeting calendar on the Search Meetings page or on your Calendar page. You can also disable certain in-meeting features, such as chat, file transfers, screen shares, annotations, Q&A, polling, notes, and remote control. Uncheck the check box next to Listed on public calendar. A secure password will be 11 or more characters, including mixed case, numbers, and special characters. These settings work only for scheduled meetings and not Personal Room meetings. See below for steps on how to secure your scheduled meetings. Either way, you create a list of groups as follows: Type some letters in the group name, then click on the group when Control Hub finds it. You don't need to use our sample file. To require sign in when joining a meeting or training session by phone: Under the Webex Meetings section, check Require users to sign in when joining by phone. Go to your personal Webex user webpage to Preferences > My Personal Room, and uncheck Notify me by email when someone enters my Personal Room lobby while I am away. For these bulk operations, you can use CSV file import and/or export. Otherwise, users don't receive any notifications DOE has released a Notice of Intent (NOI) through the EECBG Program website so that interested parties are aware of SCEP's intention to issue an ALRD in the near term. Select to allow participants or panelist to also join the teleconference before the host joins the sessions. Host a meeting. Mental health clinicians and trainees will especially appreciate the risk assessment strategies presented here, and mental health, public health, and public policy researchers will find Gun Violence and Mental Illness a Webex strongly discourage disabling the lobby, as doing so makes your meeting vulnerable to unwanted attendees joining your meeting and meeting toll fraud. Control messaging with external users in your Webex App spaces. Add subscriptions; Add users; Assign licenses; Assign administrators Import your reduced list from the CSV file, as described above. Select to require that user passwords contain at least the number of special characters that you specify. If you enable this option, users don't have Applies to Webex Meetings, Webex Events, and Webex Training only. Click your profile picture, select Settings > Integrations, and then click Add account . Select this option to require that all users have an account to log in to your Webex service site to host or attend Webex In that file, delete all the domains you want to remove from the allow list. If allowed at the site level, hosts can choose whether to allow all participants to share. For more information I am hosting an event in WebEx and using Slido to ask poll questions directly within WebEx (thanks to the new integration that just came out!) Hosts can lock or unlock the meeting, webinar, event, or training session while the session is in progress. Not signed in (identity is not authenticated), Signed in, but belongs to an external organization. Automatically generated passwords only contain the following characters if your password This setting helps prevent unauthorized access and hides meeting information, such as the host, topic, and starting time. You'll need to provide some basic information like your integration's name, description, and logo. Webex helps to simplify business processes and improve results for sales, marketing, training, project management, and support teams. Users who are restricted from joining certain meetings will see the following message when they try to join a restricted meeting through Google Chrome. By default, when the meeting is locked, everyone must wait in the lobby until the host admits them. The All meetings must have a password setting was removed from Webex Site Administration with the WBS39.10 release, and is permanently enabled. Select to allow a host to transfer ownership of a network-based recording file to another user. By default, the All meetings must have a password option is selected. The goal is to have the features disabled regardless of which Webex site they join (regardless if the site belongs to them or not). This will ensure that the meeting password is not sent in the email and you must provide the password to attendees by another means, such as by phone. SSO sites have this option selected by default. This attendee has the sharing Meeting hosts can still schedule meetings that allow guests to join, if they choose to. To lock a meeting that you're currently hosting, click , then click the slider next to Lock Meeting. Using this feature prevents someone from joining the audio portion of your meeting without your knowledge. This is an excellent way to keep your meetings secure, but can be limiting if the host needs to have an external guest. This is because we apply the restrictions as people join. Select Display brandable text if you want to create your own email message about resetting the password. before host option must first be enabled. Sign in to Webex Site Administration, and navigate to Configuration > Common Site Settings > Options > Security Options. Verified means an organization has proved that it owns the domain. In addition to requiring sign-in to your site, we recommend that you require attendees to sign in when dialing in from a phone. Alberta lawyers practicing in surrogate and estates law are invited to attend an online meeting with the Chief Justice and Justices of the Court of King's Bench, to discuss issues related to surrogate practice in the wake of the Covid-19 . If you need to leave early, make someone else the host so they can be responsible for ending the meeting, event, or training session. This measure prevents all attendees in your lobby from automatically joining the meeting. Shape recognition in whiteboards. Read more about Managing domains and why we recommend verifying your domains. Customers on lockdown sites will still be able to update this setting. The domains are removed from the allow list. Then, select 'Scan for Hardware changes' from the menu. Select to require confirmation for users to sign up for an account. Users can be admitted to the meeting, or removed from the lobby individually or as a group. If meeting security is your primary concern, we recommend using scheduled Webex meetings which have a comprehensive set of configurable security features. All domains are removed from the list, leaving it empty. Scheduled meetings are one-time meetings that are password protected and have wide range of security features, in meeting feature controls and attendee controls. Select to allow users to store their password information in browser cookies. You can require administrator approval to send the emails. Select this option to allow users to change their passwords, even if the Auto Login APIs are in use. When you restrict external messaging for your users (or groups), this is what happens: Your restrictions apply to all new spaces (spaces created after you change your restriction settings). We strongly recommend that you leave this option selected to help ensure the security of meetings on At the moment, it is not possible to restrict certain group of participants from voting in polls. By default, your scheduled meeting is set to lock at 5 minutes. Attendees must have added a phone number and PIN to their profile settings to do so. When users are placed into the lobby of your scheduled meeting, they are categorized into three groups to simplify your user screening and meeting admission choices: Locking your Webex scheduled meeting affects the meeting entry behaviour for all users. An account is "active" whenever a user People in your organization may be able to make calls to external people in the following scenarios: If your users make calls using a Webex SIP address. Wait a short while, then you'll see the results. Search for people in your company. Webex strongly discourage disabling the lobby, as doing so makes your meeting vulnerable to unwanted attendees joining your meeting and meeting toll fraud. In the navigation panel, click Administrative Templates > Classic Administrative Templates (ADM) > Cisco WebEx Meetings > Cisco WebEx Meetings General Settings. Passwords protect against unauthorized attendance because only users with access to the password are able to join. Select to automatically unlock accounts after the number of minutes you specify. When you schedule a meeting on your personal Webex user web page, you can change the default lobby setting from Guests wait in the lobby until the host admits them to one of the following: Guests can join directly - Disables the lobby for your scheduled meeting, allowing any user to directly join your meeting, if the meeting is unlocked. Enter a Meeting Topic and select the appropriate Date and Time. Home / Conditional Access for Webex. Consider your Personal Room URL as a public URL, anyone who knows this URL can wait for you in your lobby. For all organizations and their users, security is a fundamental concern. In the Personal Room Security section, check Automatically lock the meeting [x] minutes after meeting starts. Sometimes you want to add or remove more than a few domains to your allow list. We check whether these domains are verified or claimed by other organizations in Webex, and show their status. Applies to Webex Meetings only. You can apply this to everyone, or to specific user groups. Select to require that users sign in to view recordings. 1. If the host's name is "Wendy Smith", the following are some examples of passwords that are not allowed: Wendy, Smith, Otherwise, you can sort or search (filter) the list. Separate options for Webex Meetings, Webex Events, and Webex Training. Gesture recognition. Right-click the tab and select Force install. hosts be warned some minutes so that they can prevent the meeting from automatically ending in a specified number of minutes. Overview You can restrict all users from joining meetings outside your organization, or restrict access to certain in-meeting features to make sure that users follow your organization's policies. Participants who join using the Webex Meetings or Webex Training application have to authenticate, so they wont be asked for authentication when connecting to audio. Block Grant (EECBG) Program, as authorized by the Infrastructure Investment and Jobs Act (IIJA) of 2021. The lobby is enabled by default for all Webex Personal Room meetings. Select to require that participants provide an email address to join Webex sessions. (If the list is empty, click Manually add.). original-domain-list.csv. If you're logged in, select My Webex Apps from the menu under your avatar at the top of this page, click "Create a New App" then "Create an Integration" to start the wizard. requests, Send email with the link to change the password, Password Enforcement for Webex Meetings, Events, and Training Sessions, Webex best practices for secure meetings: Site Administration, Webex best practices for secure meetings: Control Hub. As more people shift to remote work, school, and gatherings Cisco Webex Meetings Suite helps you meet as if youre in the same room. Type the domain then press Enter (or comma). Put Domains on the first line, and each domain you want to allow goes on a new line. Get started for administrators. (Click Manage group permissions again to see the updated list.). Webex Site Administration provides several methods for preventing unauthorized use of your Webex site. To block a small number of domains, click Actions > Add domain. To require sign in when joining a meeting or training session by phone, under Security Options in the Cisco Webex section: Under the Webex Meetings Phone Settings section, check Require users to sign in when joining by phone. Separate options for Webex Meetings, Webex Events, and Webex Training. Also, consider restricting video conferencing systems from dialing into a meeting that requires attendees to sign in. If youre seeing too many email notifications from unauthorized attendees, consider turning off these notifications. Terms of Service | Privacy Statement 2022 Cisco and/or affiliates. To unlock a meeting that you're currently hosting, click , then click the slider next to Lock Meeting. Select to require that all new and changed user passwords comply with the password criteria that you specify. The default state is Allow all users except for the selected groups. For additional security, you can also require attendees to sign in. 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